Ideas for wedding photographers

Ideas for wedding photographers

• Inquiry reply

  When a new wedding inquiry lands in my Gmail, check whether I'm free on their date, and if I am, draft a reply with my pricing guide and Calendly link.

  Brea checks the date against your calendar and drafts the reply for you to send between shoots.

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• Booking pack

  The Harpers want to book. Send them the contract in Docusign and the retainer invoice, and put September 12 on my calendar.

  Brea sends the paperwork, tracks the signature, and holds the date.

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• Payment reminders

  Every morning, check which couples have an instalment due this week or overdue in Stripe and draft the reminder.

  Brea finds what is due and drafts each nudge for your approval.

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  • Email

• Gallery follow-up

  I just shared the Harpers' gallery in Dropbox. Email them the link, remind them in 3 days to download, and draft an Instagram caption crediting their vendors.

  Brea sends the gallery, sets the nudge, and writes the sneak peek caption.

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• Timeline questionnaire

  Every Monday, email the couples whose wedding is six weeks out my timeline questionnaire, and remind them the next Monday if it isn't back.

  Brea sends each questionnaire on time and follows up until it comes back.

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  • Email

• Shot list

  Turn the Harpers' questionnaire answers into a shot list with the family groupings, and save it to their Dropbox folder.

  Brea reads their answers and writes a shot list you can print or keep on your phone.

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  • Reads files

• Lead follow-up

  Every Monday, find Tave leads that haven't booked since my first reply and draft a friendly follow-up for each.

  Brea finds the quiet leads and drafts a short, personal nudge for each.

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  • Email

• Golden hour on the day

  Look up sunset and golden hour at Rosewood Estate on September 12 and add them to that wedding on my calendar.

  Brea checks the times for that place and date and puts them where you'll see them.

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  • Searches the web
  • Calendar

• Sneak peek post

  Here are five sneak peeks from the Harpers' wedding. Write a caption crediting their vendors and post them to Instagram after I approve.

  Brea writes the caption, tags the vendors you gave it, and posts once you say yes.

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  • Makes and edits images

• Open Saturdays

  Text me which Saturdays in the next 12 months are still open on my calendar.

  Brea checks your bookings and sends the open dates, so you can quote inquiries fast.

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  • Calendar
  • Reminders on a schedule

• Unsigned contract nudges

  Every Monday, list the Docusign contracts couples haven't signed yet and draft a friendly reminder for each.

  Brea finds what is still unsigned and drafts each nudge for you to send.

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  • Email

• Engagement shoot booking

  Offer the Harpers three Saturday mornings next month for their engagement shoot, and book whichever they pick.

  Brea checks your calendar, sends the options, and books the shoot when they reply.

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  • Calendar

• Shoot prep email

  Every morning, email the couples with a shoot in three days the location, start time, and what to wear.

  Brea sends every couple the details on time, so the day starts calm.

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  • Calendar

• Client folders

  Create the Harpers' Dropbox folder with my usual subfolders: Contract, Questionnaire, Timeline, and Gallery.

  Brea sets up each couple's folder the same way every time.

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  • Reads files

• Review requests

  Every Monday, email the couples whose wedding was two weeks ago asking for a review.

  Brea sends each ask while the couple is still glowing about their photos.

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  • Email

• Wedding day brief

  Every evening at 8, if I have a wedding tomorrow, text me the timeline, addresses, and family contacts from the couple's Dropbox folder.

  Brea pulls it all into one message you can check between shots.

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  • Calendar

• Wedding directory inquiries

  Every morning, check my The Knot and WeddingWire inboxes for new inquiries and text me each couple's date and venue.

  Brea signs in to each directory with your saved login and sends you one list.

  • Uses websites for you

• HoneyBook inquiries

  A few times a day, check HoneyBook for new inquiries and, if I'm free on their date, draft a reply there for me to approve.

  Brea works in HoneyBook with your saved login and checks your calendar before it drafts.

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  • Uses websites for you
  • Calendar