Ideas for property managers

Ideas for property managers

• Tenant request to work order

  When a tenant emails about a repair, add a work order to my maintenance sheet with the property, unit, and issue, and draft an email to the right vendor for me to approve.

  Brea reads each new email as it arrives, logs the job, and has the vendor email ready for one tap.

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  • Email

• Lease renewals

  On the 1st of each month, find leases in my lease sheet ending in the next 90 days, draft a renewal offer to each tenant, and put a follow-up on my calendar two weeks later.

  Brea catches every renewal three months out and holds each offer for your review.

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• Rent reminders

  On the 6th of each month, check QuickBooks for tenants with unpaid rent and draft a reminder for each with the amount and late fee, for me to review before anything goes out.

  Brea matches the ledger to your tenants and drafts each reminder; you decide which ones send.

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  • Email

• Daily issue digest

  Every weekday at 5, read today's tenant emails and text me one list of open issues by property, with anything urgent like leaks or no heat at the top.

  Brea turns a day of tenant mail into one short list, worst problems first.

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  • Email
  • Reminders on a schedule

• Vendor email to work order

  When a vendor emails a quote or a completion note, update the matching work order in my maintenance sheet and save any invoice to that property's Google Drive folder.

  Brea reads each new email as it arrives and keeps every job's status current.

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• Lease end reminders

  Put every lease end date from my lease sheet on my calendar and remind me 60 days before each one.

  Brea turns the sheet into dated reminders so no renewal sneaks up on you.

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  • Calendar

• Signed lease filing

  When a lease is completed in Docusign, save the signed copy to that unit's Google Drive folder and update the lease dates in my sheet.

  Brea checks the envelope until it's completed, files it, and updates your records.

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• Showing scheduling

  A prospect wants to see 4B at Elm Court this week. Find two times I'm free, draft an email offering them, and book the one they pick.

  Brea checks your calendar, holds the email for your OK, and books the showing once they answer.

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  • Calendar

• Move-out checklist

  Unit 2A at Birch Street moves out on the 30th. Make a move-out checklist in Google Docs, put the inspection on my calendar, and draft the deposit instructions email to the tenant.

  Brea sets up the move-out and holds the tenant email for your approval.

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• Monthly owner report

  On the 5th of each month, draft each owner a short report from QuickBooks: rent collected, expenses, and open maintenance from my sheet.

  Brea writes each owner's update from the books, ready for you to send.

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• Urgent tenant mail

  Every 30 minutes from 8 to 6 on weekdays, check my Outlook inbox for tenant emails and text me any about water, heat, gas, or a lockout.

  Brea checks every 30 minutes, wakes up only when new mail is there, and interrupts you only for emergencies.

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  • Email
  • Keeps watch

• Maintenance team handoff

  Every weekday at 8, post the open work orders from my maintenance sheet in our Slack maintenance channel, grouped by technician.

  Brea gives the team the day's jobs before the first call.

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  • Reads files

• AppFolio delinquency check

  Every Monday at 9, sign in to AppFolio and text me the delinquency totals by property and anyone more than 15 days late.

  Brea reads the report with your saved login and sends the numbers that need a call.

  • Uses websites for you
  • Reminders on a schedule

• Buildium open work orders

  Every weekday at 4, sign in to Buildium and text me the work orders still open after three days, with the vendor on each.

  Brea checks Buildium with your saved login and flags the jobs that stalled.

  • Uses websites for you
  • Reminders on a schedule

• Listing update

  Sign in to Zillow Rental Manager, change the 4B Elm Court listing to $1,850 a month, available November 1, and text me the link.

  Brea makes the change with your saved login and sends you the live listing.

  • Uses websites for you

• New rental applications

  Every morning at 8, sign in to DoorLoop and text me each new rental application with the unit and requested move-in date.

  Brea checks DoorLoop with your saved login so no applicant waits a day for a reply.

  • Uses websites for you
  • Reminders on a schedule